Register
To ensure that the University has the information necessary to respond in the event of a critical incident, student travel that exceeds twenty-five (25) miles from the University site where the student is currently enrolled must be registered using one of the methods below.
As part of this registration, the following information must be provided: the name and cell phone number of each student traveler, an emergency contact name and number of each student traveler, the purpose of the travel, the funding source for the travel, the name of the organization or person organizing the travel, the location or locations of the travel, the means of travel, the dates of travel, and the lodging arrangements for overnight travel.
Travel Registration Options
Group Travel Registration – Student Enrollment Using Webform
Step 1
The Trip Organizer or designee must register each trip using the Group Travel Registration Form below.
Step 2
The Trip Organizer will receive an email with a custom webform link for Students to enroll in the trip using a webform. The Trip Organizer must provide the students participating in the trip with a custom webform link to complete their enrollment.
Step 3
The Trip Organizer can monitor their trip rosters online (must use NETID email i.e. jhg123@msstate.edu or "sign in with your company login") and download an enrolled student contact list before traveling. A link to the trip roster will be provided in the confirmation email.
Please note that this option should only be used for travel to a single location (city). If traveling to multiple locations (cities), the Excel roster should be used; see notes below.
Group Travel Registration – Student Enrollment Using Excel Roster
Step 1
The Trip Organizer or designee must download the Excel Domestic Student Trip Travel Registration Roster and follow the instructions in the Excel document. The Excel roster can be saved and used for multiple locations (cities) or multiple trips.
Step 2
The Trip Organizer or designee must register each trip using the Group Travel Registration Form below and attach the Excel roster.
Step 3
The Trip Organizer will receive an email confirming registration. The Organizer can monitor their trip rosters online (must use NETID email i.e. jhg123@msstate.edu or "sign in with your company login") and download an enrolled student contact list before traveling. A link to the trip roster will be provided in the confirmation email.
Step 4 (Optional) for Multi-Location (city) Trips
The Trip Organizer or designee should submit a Group Travel Registration Form for each location (city) if the trip involves multiple locations (cities), attaching the Excel roster with a unique Group Trip ID for each location.
Example:
If a class trip is traveling to Jackson, MS, and then Gulfport, MS, on a single day or over multiple days, two trip registrations must be entered. The same Excel form may be attached to each entry, but a unique Group Trip ID must be generated for each location.
Individual Travel Registration
Students traveling in small groups or individually may register their trips using the Individual Travel Registration Form.
Step 1
The traveler must register each trip using the Individual Travel Registration Form below.
Step 2 (Optional) for Multi-Location (city) Trips
Students should submit an Individual Travel Registration Form for each location (city) if the trip involves multiple locations (cities).
Example:
If you are visiting and participating in activities in Corinth, MS, and then Tupelo, MS, on a single day or over multiple days, two trip registrations must be entered.